DRAFT

CITY OF ROCKY RIVER

JULY 12, 2004

Regular meeting of Council was called to order by Mrs. Bobst, President of Council, at 8:00 p.m.

Council Members Present: Mr. Gollinger, Mr. Potterfield, Mr. Frost, Mr. Hurtuk,

Mrs. Bartolozzi, Mr. Hagan, Mrs. Bobst

Administration: Mayor Knoble, Mr. Linden, Mr. Thomas, Mr. Lesiecki, Mr. Patterson

Law Director: Mr. Matty

Press: Mrs. McKenzie, Mr. White

The meeting was opened with the Pledge of Allegiance.

MOTION:

Moved by Mrs. Bobst, seconded by Mr. Hagan, that the reading of the minutes of the Legislative Meeting of June 28, and the Special Meeting, Committee-of-the-Whole and Executive Session of July 6 be waived and that the minutes be accepted as submitted.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye

Bobst - aye

7 ayes 0 nays PASSED

Moved by Mr. Gollinger, seconded by Mrs. Bartolozzi, that the reading of the minutes of the Environmental Committee of June 14 be waived and that the minutes be accepted as submitted.

Gollinger - aye Bartolozzi - aye Hagan - aye Potterfield - aye

4 ayes 0 nays PASSED

Moved by Mr. Hurtuk, seconded by Mr. Frost that the reading of the minutes of the Finance Committee of June 16 be waived, and that the minutes be accepted as submitted.

Hurtuk - aye Bobst - aye Frost - aye Gollinger - aye

4 ayes 0 nays PASSED

Moved by Mrs. Bobst, seconded by that the reading of the minutes of the meeting of the Parks and Recreation Committee of June 16 be waived, and that the minutes be accepted as submitted.

Bobst - aye Hagan - aye Hurtuk - aye Potterfield - aye

4 ayes 0 nays PASSED

Moved by Mr. Potterfield, seconded by Mr. Hurtuk, that the reading of the minutes of the meeting of the Planning, Zoning and Economic Development Committee of June 28 be waived, and that the minutes be accepted as submitted.

Potterfield - aye Bartolozzi - aye Gollinger - abstain Hurtuk - aye

3 ayes 0 nays 1 abstention PASSED

MAYOR'S REPORT:

Mayor Knoble reported that Human Resources Administrator Susan Whitman has earned the designation of Senior Professional in Human Resources. This is the highest award of the Society for Human Resource Management. The Mayor extended his congratulations.

Notification has been received from the Bureau of Justice Assistance that $1137.75 has been awarded to the City to offset the cost of bulletproof vests for the Police Department.

The Mayor noted that the Court Community Service Program had once more collected 10 bags of trash on July 3 from our City's streets at no cost to our citizens. He pointed out that this is a very well-run organization that has frequently helped to clean up the City.

A letter has been received from the Greater Cleveland Veterans Memorial Group asking for support for a Rededication Ceremony honoring casualties of war to be held on Friday, July 23 2004 at the Veterans' Memorial Plaza (formerly "Mall A") downtown.

Two meetings have been scheduled to receive information from bond agents on negotiated bond issue. 5/3 Bank will meet with the Mayor on Wednesday at 10:30 a.m. and A.G. Edwards is scheduled for Friday at 9:30. He invited the Council President and/or the Chairman of the Finance Committee to attend.

A letter from Cox Cable announces the schedule for the broadcast of the local high school football "Game of the Week" on Channel 45, Saturday at 6:30 p.m. and Sunday at 9:30 p.m. The Fairview @ Rocky River game will be broadcast on October 15.

Information has been received from the Ohio Municipal League about local government and library funding losses due to freezes and reductions enacted by the State legislature over the last two years. The League urges action and correspondence with the State legislators.

One of the first computer sheets generated by the new computerized gas control system is available to Council members in the Mayor's office.

This Thursday, through the Cleveland Council on World Affairs, the City will have five visitors from Kosovo. Anyone interested is invited to participate by calling the Mayor's office before their visit on Thursday morning from 9 a.m. to 11 a.m.

Finally, the Mayor requested an Executive Session under Article X, Section 6, Subsection 3, to discuss imminent litigation.

COMMITTEE REPORTS:

Buildings, Equipment and Technology Committee: Mrs. Bartolozzi reported that her committee had met this evening and heard from Director Linden on the status of City vehicles and future needs.

Environmental Committee: Mr. Gollinger plans to have Patrick Holland, Executive Director of the Cuyahoga County Solid Waste District as a guest speaker for a meeting of the Environmental Committee to be held next Monday, July 19. The time will be announced.

Planning, Zoning and Economic Development Committee: Mr. Potterfield would like to call a meeting of his committee and is working with Mr. Gollinger. His meeting will either be before or after the meeting of the Environmental Committee next week. The purpose of the meeting would be to discuss drive-throughs.

Safety Committee: Mr. Frost noted that the Working Group on Animal Control Laws will meet Wednesday, July 21 at 7:00 p.m. in the Committee Room. On the agenda will be vicious dogs, public awareness and electronic pet containment systems.

Contracts - Government and Judicial Committee: Mr. Hagan reported that his committee will meet on July 26. Ordinance No. 91-04 remains on hold, but Ordinance 101-04 will be discussed.

COMMUNICATIONS AND ANNOUNCEMENTS:

Mr. Frost noted last week that most of the communications from his constituents had been verbal, but he did have one e-mail from Rachel Marotta supporting the Civic Center expansion. (Exhibit "A") He also reminded everyone of the Fire Safety Awareness Day hosted by the Senior Center on Friday, July 30.

Mr. Hagan has received two communications from Fred I. Sokol, 20021 Parkview, opposing regionalism (Exhibit "B") and opposing the proposed Charter amendment to allow the Mayor to seek candidates for Police Chief and Fire Chief from outside the departments if three certified candidates who are willing to serve as chief are not available from the next two lower ranks. (Exhibit "C")

He also received an e-mail from Diana Leitch expressing support for the expansion of the Civic Center. (Exhibit "D")

Mr. Gollinger reported that he attended a celebration of the 150^th year of the Sisters of Humility of Mary on June 23 at St. Christopher's Church. The church, as well as Magnificat High School, has been staffed by the sisters whose development office is in Ward 3 on Detroit Road. Mr. Gollinger found that it was a fitting ceremony and he was pleased to have had the opportunity to attend.

The meeting of the Beautification Committee scheduled for July 13 has been rescheduled for July 20 at a location to be determined.

Mrs. Bobst has received the following correspondence:

An e-mail concerning the Civic Center from Nancy Weidner. Ms. Weidner voiced her support of the project. (Exhibit "E")
An e-mail from John Brewer expressing support for financing the proposed expansion of the Don Umerley Civic Center by an income tax increase rather than an increase in property taxes. (Exhibit "F")
A letter from S. Randall Weltman, Esq. Representing the Ohio Patrolmen's Benevolent Association expressing opposition to Ordinance No. 90-04. (Exhibit "G")
A letter from the sergeants and lieutenants of the Police Department expressing opposition to Ordinance No. 90-04. (Exhibit "H")

She also announced that the appeal hearing in the matter of Rodos, Inc. has been scheduled for July 15 at 2:00 p.m. The Law Director will represent the City.

A current application for transfer of a liquor permit to Hidajet, Inc. has been investigated and the Police Department has no objections. As there were no objections from Council, the permit will move forward.

•A letter from Fred I. Sokol regarding citizen control of Rocky River. (Exhibit "I")
•A letter from Richard A. Brant objecting to the catering services being offered at St. Demetrius Church (Exhibit "J")
•A letter from David C. Clement, President of Exec-U-Print expressing concern that the City's printing business is being sent out of Rocky River. (Exhibit "K")

A newsletter from the Cuyahoga Soil & Water Conservation District. The lead article concerns stormwater programs. This led Mrs. Bobst to remind everyone that the NOCCA is hosting a similar forum on stormwater management with a featured speaker who has much experience in this arena. The meeting will be held July 22 and those interested should contact Mrs. Bobst.

There was no consent agenda.

AUDIENCE PARTICIPATION:

Fred I. Sokol, 20021 Parkview Ave. Mr. Sokol read a letter in opposition to Ordinance No. 90-04 and promoting citizen power, not officials'. (Exhibit "L")

Dick Louth, Hilliard Blvd, former Police Chief, spoke in support of the amended version of Ordinance No. 90-04. He said that he had met with Mayor Knoble and although he was not a resident or a voter, he felt he could support this version which would give the Mayor alternatives when there were not enough qualified candidates for the jobs of Police Chief or Fire Chief. If this passes and does not go well, he would lead a campaign to return the issue to the voters. He prefers Civil Service because of liability. He further suggested a citizens' committee to look at candidates and give their suggestions.

At this point, Mrs. Bobst read the proposed amendments to Ordinance 90-04 and indicated that while the ordinance would be read this evening, passage would not yet be considered.

Karl Bergquist, 2890 Wagar Road, spoke on Ordinances 84-04 through 87-04 concerning drive-throughs. He said that he had obtained advice: first, do not pay a lawyer for advice; he cannot do anything until you are injured. Let the project be completed, assess the damage and then consult an attorney for restitution. Secondly, he was told not to comment further.

He asked Council to stop saying that this is not a Walgreens issue. He further questioned Mr. Hunt's statements that the Ordinance 87-04 is restrictive.

Diana Leitch, 7 Westfield spoke in support of Ordinance No. 113-04. She has 4 children ages 10 to 18 and would like the opportunity to vote on the expansion to the Civic Center. She placed importance on physical fitness and pointed out that gym programs are full. An independent survey said yes and two public meetings were well attended. She felt that residents had the right to vote on the issue.

Fred Whatley, 3500 Erieview Tower, is an attorney representing Walgreens and spoke on Ordinances 84-04 through 87-04. Mr. Whatley asserted that drive-throughs are a citywide issue and he said that the ordinance does impose restrictions. Drive-throughs are a convenience requested by residents and necessary for stores to remain competitive. At the present time, they are allowed in Local Business for banks which would have more use than a pharmacy. He asked if a second reading and referral to the Planning Commission would take place this evening. Mr. Potterfield said that it would.

John Cipriani, 581 Morewood Parkway, supported the comments of Diana Leitch. He said that 400 residents were surveyed and 78% were for the expansion or somewhat for it. He emphasized that many revenue sources were not considered in projections and felt that the numbers were solid. He asked that the issue be put before the voters.

Frank Casey, 21271 Morewood Parkway, is a 42-year resident of the City. He said that he appreciated the work of the Task Force and would like to see the issue before the voters. Both he and his wife are looking forward to using the pool. His wife, who temporarily walks with a cane may be helped by water aerobics.

John Brewer, 1948 Wagar Road, would also like to see the issue on the ballot to give voters an opportunity to approve the project and the tax increase to pay for it.

Eileen Matyjasik, 22049 Hilliard, is a 55-year resident of the City. She is a long-time user of recreational facilities and thinks that an indoor pool would be wonderful. This would place a focus on the family.

Janis Gilbert, 2731 Devon Hill, asked Council to consider placing the issue on the ballot. She is a fitness consultant at the present Rec Center and has contact with users of the present facilities. The additional facilities would better serve the public, and she thinks that the public should decide.

Kevin Bednarski, 2602 Lakeview, is a City fireman, noted that the Mayor has offered an amendment to the proposed Ordinance No. 90-04. He commented that he thinks the timing of this issue is odd because Council is considering so many other issues such as the bond issue, expansion of the Civic Center and infrastructure improvements. During this presidential election, residents already have a lot to consider, their tax dollars and public safety. The department offers excellent services and it is not time to revamp the system.

ORDINANCE NO. 84-04 BY EARL W. POTTERFIELD

AN EMERGENCY ORDINANCE AMENDING SECTION 1151.03 OF THE CODIFIED ORDINANCES OF THE CITY OF ROCKY RIVER, ENTITLED "OFFICE BUILDING DISTRICT", AND AS FURTHER DESCRIBED IN EXHIBIT "A"

2^ND READING

Mr. Potterfield commented that this ordinance and the three that follow are concerned with drive-throughs and have been discussed at length. He would like to refer them to the Planning Commission so that Planning and Council would be on parallel tracks for consideration. He asked the Clerk to include Committee comments in the referral.

ORDINANCE NO. 85-04 BY EARL W. POTTERFIELD

AN EMERGENCY ORDINANCE AMENDING SECTION 1151.04 OF THE CODIFIED ORDINANCES OF THE CITY OF ROCKY RIVER, ENTITLED "LOCAL BUSINESS DISTRICT", AND AS FURTHER DESCRIBED IN EXHIBIT "A"

2^ND READING

See discussion for Ordinance No. 84-04.

ORDINANCE NO. 86-04 BY EARL W. POTTERFIELD

AN EMERGENCY ORDINANCE AMENDING SECTION 1151.05 OF THE CODIFIED ORDINANCES OF THE CITY OF ROCKY RIVER, ENTITLED "GENERAL BUSINESS DISTRICT", AND AS FURTHER DESCRIBED IN EXHIBIT "A"

2^ND READING

See discussion for Ordinance No. 84-04.

ORDINANCE NO. 87-04 BY EARL W. POTTERFIELD

AN EMERGENCY ORDINANCE ADDING SECTION 1151.07 TO CHAPTER 1151 OF THE CODIFIED ORDINANCES OF THE CITY OF ROCKY RIVER, ENTITLED "DRIVE-THROUGH SERVICE BUSINESSES" AND AS FURTHER DESCRIBED IN EXHIBIT "A"

2^ND READING

See discussion for Ordinance No. 84-04.

ORDINANCE NO. 90-04 BY ALL MEMBERS OF COUNCIL

AN ORDINANCE AUTHORIZING AND DIRECTING THE SUBMISSION TO THE ELECTORS OF A PROPOSAL TO AMEND SECTION 3 OF ARTICLE V OF THE CHARTER OF THE CITY OF ROCKY RIVER BY PROVIDING THAT THE POLICE CHIEF AND THE FIRE CHIEF SHALL BE APPOINTED BY AND SERVE AT THE PLEASURE OF THE MAYOR, AND DECLARING AN EMERGENCY

3^RD READING

MOTION:

Moved by Mrs. Bobst, seconded by Mr. Frost, that Ordinance No. 90-04 be amended by substitution. The title would read:

AN ORDINANCE AUTHORIZING AND DIRECTING THE SUBMISSION

TO THE ELECTORS OF A PROPOSAL TO AMEND SECTIONS 2A AND

3 OF ARTICLE IV OF THE CHARTER OF THE CITY OF ROCKY RIVER

BY PROVIDING THAT THE MAYOR SHALL BE PERMITTED TO SEEK

CANDIDATES FOR POLICE CHIEF AND FIRE CHIEF FROM OUTSIDE

THE RESPECTIVE DIVISION IF THREE CERTIFIED CANDIDATES WHO

ARE WILLING TO SERVE AS CHIEF ARE NOT AVAILABLE FROM THE

NEXT TWO LOWER RANKS, AND DECLARING AN EMERGENCY

Discussion: Mayor Knoble indicated that he did meet with former Chief Louth and others, including former Mayor Martin and persons connected with police and fire. He believes this amendment gives individuals protection as well as insuring that the City will have proper leadership. As to the reason it is being proposed now, the Mayor said that a presidential election will bring out the largest number and percentage of voters so that the decision will be made by the most residents. This will not inhibit officers from moving forward through the ranks. The Administration will continue to look at compensation and identification and training of qualified individuals. He would consider it very rare that there would not be a qualified candidate from the departments, but if that should occur, Council would set the requirements.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

RESOLUTION NO. 91-04 BY BRIAN HAGAN

A RESOLUTION APPROVING THE UPDATED PUBLIC, EDUCATIONAL AND GOVERNMENT ACCESS GUIDELINES AND HANDBOOKS AND DECLARING AN EMERGENCY

Mr. Hagan indicated that this will be on hold until the amendments to the guidelines are received.

ORDINANCE NO. 97-04 BY PAMELA E. BOBST

AN EMERGENCY ORDINANCE ESTABLISHING THAT ROCKY RIVER CITY COUNCIL SHALL RECESS DURING THE MONTH OF AUGUST IN 2004

3^RD READING

Moved by Mrs. Bobst, seconded by Mr. Gollinger, that Ordinance No. 97-04 be passed as read:

Discussion: Mrs. Bobst noted that Council is traditionally in recess during the month of August. She repeated that should the Administration have need, to the extent possible considering out-of-town travel, Council members will try to accommodate with a special session.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

RESOLUTION NO. 98-04 BY BRIAN A. HURTUK

AN EMERGENCY RESOLUTION DIRECTING THE DIRECTOR OF FINANCE OF THE CITY OF ROCKY RIVER, OHIO TO SUBMIT THE ANNUAL BUDGET FOR 2005 OF THE CITY OF ROCKY RIVER TO THE COUNTY AUDITOR AS REQUIRED BY LAW

3^RD READING

Moved by Mr. Hurtuk, seconded by Mr. Hagan, that Resolution No. 98-04 be passed as read:

Discussion: This submission of the 2005 budget numbers is required by State law. Mr. Hurtuk added that he is comfortable that passage is appropriate.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

ORDINANCE NO. 101-04 BY BRIAN HAGAN

AN ORDINANCE ADDING SECTION 123.05 ENTITLED "SALE OF MUNICIPAL REAL PROPERTY" TO THE ROCKY RIVER CODIFIED ORDINANCES AND DECLARING AN EMERGENCY

Mr. Hagan stated that this ordinance was referred to the Contracts Committee on June 28. It has been scheduled for discussion at the next committee meeting, July 26, and he asked that it be placed on hold until that time.

ORDINANCE NO. 108-04 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH FABRIZI TRUCKING & PAVING COMPANY, INC. FOR THE 2004 SIDEWALK/CONCRETE PROGRAM IN AN AMOUNT NOT TO EXCEED $39,100.00

1^ST READING

Mr. Hagan asked that this ordinance be held for discussion at the next Committee-of-the-Whole with a view to placing it on the Consent Agenda of July 26.

ORDINANCE NO. 109-04 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH ENGINEERING INSPECTION GROUP, INC. FOR RESIDENT OBSERVER SERVICES REQUIRED FOR THE CONSTRUCTION OF THE FAMILY AQUATIC CENTER AT A COST NOT TO EXCEED $69,500.00

1^ST READING

Mr. Hagan asked that this ordinance be held for discussion at the next Committee-of-the-Whole with a view to placing it on the Consent Agenda of July 26.

ORDINANCE NO. 110-04 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A ONE (1) YEAR CONTRACT WITH LIFE FORCE MANAGEMENT, INC. FOR SERVICE AND SUPPORT REGARDING CHARGES FOR MEDICAL SERVICES PROVIDED BY THE ROCKY RIVER FIRE DIVISION AND FURTHER DESCRIBED IN THE ATTACHED EXHIBIT "A"

1^ST READING

Mr. Hagan asked that this ordinance be held for discussion at the next Committee-of-the-Whole with a view to placing it on the Consent Agenda of July 26.

ORDINANCE NO. 111-04 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO PURCHASE VEHICLE MAINTENANCE PARTS FOR THE CITY OF ROCKY RIVER FOR A ONE (1) YEAR PERIOD FROM LAKEFRONT AUTOMOTIVE PARTS, INC.

1^ST READING

Mr. Hagan asked that this ordinance be held for discussion at the next Committee-of-the-Whole with a view to placing it on the Consent Agenda of July 26.

ORDINANCE NO. 112-04 BY BRIAN A. HURTUK

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO APPLY FOR FINANCIAL ASSISTANCE FROM THE STATE ISSUE 2 INFRASTRUCTURE BOND PROGRAM FOR THE FUNDING OF VARIOUS CAPITAL INFRASTRUCTURE IMPROVEMENT PROJECTS

1^ST READING

Moved by Mr. Hurtuk, seconded by Mr. Gollinger, that the rule requiring that Ordinance No.112-04 be read on three separate days be suspended, and that Ordinance No. 112-04 be placed upon its passage:

Discussion: Mr. Hurtuk asked about time constraints. Mr. Lesiecki said that the deadline for application is September 24. We have submitted these applications for the past 2-3 years. This year the projects involved are the replacement of the screw pump at the WWTP and general maintenance for capital improvement projects. We will seek financial aid for these projects. Mr. Hurtuk commented that he favors moving forward with the application.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

Moved by Mr. Hurtuk, seconded by Mrs. Bartolozzi, that Ordinance No. -04 be passed as read:

Discussion: Mr. Hurtuk had no further comments.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

ORDINANCE NO. 113-04 BY BRIAN A. HURTUK

AN ORDINANCE DECLARING THE NECESSITY OF SUBMITTING THE QUESTION OF THE ISSUANCE OF CIVIC CENTER IMPROVEMENT BONDS IN THE PRINCIPAL AMOUNT OF $8,400,000 TO THE ELECTORS OF THE CITY OF ROCKY RIVER, AND DECLARING AN EMERGENCY

1^ST READING

Moved by Mr. Hurtuk, seconded by Mrs. Bartolozzi, that the rule requiring that Ordinance No. 113-04 be read on three separate days be suspended, and that Ordinance No. 113-04 be placed upon its passage:

Discussion: This project has been discussed at length. Now there are time constraints if the issue is to be placed on the ballot this year because a second companion ordinance must be prepared and passed at the next Legislative Meeting or a Special Meeting next week.

Mr. Potterfield pointed out that no consensus had been reached on whether to send the issue to the ballot, and that this ordinance is budgetary. Mrs. Bobst explained that the process is two-fold with two ordinances being required that this is the first step.

Mr. Hurtuk called on each Council member for views on the subject:

Mr. Gollinger noted that this is structured around the property tax. He feels that should it go forward, he would favor financing through an increase in income tax, a view supported this week in a letter from John Brewer. In this way, people working in the City, who are able to participate, will help to fund it. Mr. Hurtuk said that he was against an increase in income tax for this project. He feels it should be reserved for normal operations.

Mr. Potterfield expressed a preference for voting on the issue first. Of constituents who have contacted him, opponents outnumber proponents. He has some major reservations relative to the impact this would have on the City's financial status.

Mrs. Bartolozzi indicated that she favors passage this evening. Because this is an emotional issue on both sides, she favors allowing residents to vote and also to decide how much to increase their taxes for the project. She said that since the project has been under discussion since January, there has been enough time to air all points of view. She also expressed disappointment that the ice rink improvements had been withdrawn from the ballot issue.

Mr. Frost agreed, saying that the ice rink needs to remain a top-notch facility, he hopes that those needs are addressed.

Mr. Hagan indicated that Ordinance No. 113-04 is the result of last week's discussions, and he feels it is time that a decision be made. In speaking with residents, he found that most would like to opportunity to vote on the issue. The question now is whether or not to place it on the ballot and how to finance it. He would like to see the millage and discuss the language for the ballot. He had nothing but praise for the Task Force and the excellent work they did.

Mrs. Bobst has heard from many residents, some for and a few against. She again raised the issue of operating costs, noting that the $577,000 estimated cost to operate and the $600,000 estimated revenue must be made clear to residents, as well as the results if the estimates do not hold up, if the project is to move forward to a vote. To a question of "why now?", her response would be the same as the Mayor's, because there will be a large turnout and that should yield a very clear picture. She supports moving forward.

Mr. Hurtuk applauded Mayor Knoble for creating the Task Force and encouraging more involvement by the community. Because of his role, he looks at the financial issues. He said that he had never been concerned about the initial building costs, but was more concerned about the operating costs for which we had no precedents. He is becoming more comfortable that the estimates are reasonable and feels that the issue should go to the ballot. Full information should accompany it so that voters can educate themselves.

Mrs. Bobst expressed the hope that the millage can be calculated and the ordinance prepared in time to call a Special Meeting for next week, July 19.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

Moved by Mr. Hurtuk, seconded by Mr. Frost, that Ordinance No.113-04 be passed as read:

Discussion:

Vote: Gollinger - nay Potterfield - nay Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

5 ayes 2 nays PASSED

LAW DIRECTOR'S REPORT: NONE

MOTION:

Moved by Mrs. Bobst, seconded by Mr. Frost, that an Executive Session be held immediately following the meeting for a conference with an attorney for the public body concerning disputes involving the public body that are the subject of imminent court action under Article X, Section 6, Subsection 3.

Vote: Gollinger - aye Potterfield - aye Frost - aye

Hurtuk - aye Bartolozzi - aye Hagan - aye Bobst - aye

7 ayes 0 nays PASSED

Mr. Frost took this opportunity to present to the Mayor a patch from the Hamburg Police Department where he spent three weeks last month studying local government and exchanging ideas with other local officials.

MISCELLANEOUS BUSINESS:

Mrs. Bobst requested that satellite dishes be placed on the agenda of the Committee-of-the-Whole for discussion.

The Mayor also requested that the equipment for Linden Park be placed on the agenda of the Committee-of-the-Whole for discussion.

AUDIENCE PARTICIPATION: NONE

The meeting was adjourned at 9:50 p.m.

______________________________ _______________________________

Pamela E. Bobst Misao Kurokawa

President of Council Clerk of Council

Please note: This is a draft copy of the minutes of the Legislative Meeting of July 12, 2004. These minutes may be revised or amended at the next Legislative Meeting.

DRAFT

CITY OF ROCKY RIVER

July 12, 2004

Buildings, Equipment and Technology Committee

The meeting of the Buildings, Equipment and Technology Committee was called to order by the Chairman, Mrs. Bartolozzi, at 7:02 p.m. in the Committee Room.

Committee Members Present: Mrs. Bartolozzi, Mr. Frost, Mr. Hurtuk, Mr. Potterfield

Council members present: Mrs. Bobst, Mr. Gollinger, Mr. Hagan

Administration: Mayor Knoble, Mr. Linden

Law Director: Not required or requested

Press: Mr. White

Mrs. Bartolozzi opened the meeting by stating its purpose, to receive an update from Director Linden on the status of current equipment and anticipated capital expenditures. She noted that this is especially appropriate since work on the City's budget will begin earlier this year.

Mr. Linden first reviewed the equipment which has been budgeted for this year.

•Police cars. Three new vehicles are just going into the rotation.
•Scooters. The Service Department will be trying out a potential substitute for the current vehicles in mid-July. This model has been redesigned and retrofitted with a smaller hopper than the last model. He observed that our City is less desperate than most on this score because we have more 3-wheel scooters than other cities.
•31-yard packer. This brings our fleet to the point where it should be.
•2 ½ ton trucks. These will replace older vehicles.
•75-yard trailer. This vehicle is really needed for the transfer station.
•4x4 one ton pickup. This is in the budget, but could wait a year for replacement.
•Backhoe. This is needed for the Sewer Department. The steer loader has already been passed by Council.
•Signal truck. Bids were opened last week, but the Director will look into rebidding because these bids were almost double the vehicle it is replacing. Bidders have told Mr. Linden that the cause is a liability issue.
•Van. This vehicle for the Senior Center has already been appropriated, but may not be needed. Drivers have been using a former police car, and many residents like it because it is easier to enter and exit when there are only one or two passengers. Because of this, it is not certain if a second van will be needed.
•Mower for the Recreation Department. This has been cancelled since the old one has been repaired.

Director Linden explained that not all appropriated items will be purchased this year if existing equipment can be made to serve for a longer time. He then reviewed equipment and needs for various City departments.

Service Department:

•One-ton trucks. The City has 10, needed for the five snowplowing sections of the City. For many streets, this truck is preferable to the 2 ½ ton truck used for larger streets. The oldest is a 1995, but it has been kept in good condition with annual painting and regular oil changes. Mr. Linden commented that he hopes to get 10-12 years of service from each truck.
•2 ½ ton trucks. Mr. Linden indicated that the preferred stock is 11 as they are needed for plowing of major arteries. (Hilliard, Center Ridge, Detroit, Wooster and Wagar)

Because the City has the facility, each truck can be sandblasted and repainted annually which preserves their bodies and prolongs their useful lives, sometimes to 15 to 20 years.

•Packers. These are in great condition. Of three 20-yard packers, two are used for leaves and also serve as backup for papers and recyclables. The nine 31-yard vehicles are used as follows: three per day pick up rubbish, one for papers and one for blue bags, purchased through a grant.
•Elgin Sweepers. These vehicles pay for themselves because of the high cost of having an outside firm clean the streets.
•The backhoe serves as a backup should one of these need repair. The backhoe for the Sewer Department and 31-yard trailer are priorities.
•The City has 16 scooters and one scrapped and used for parts. Mr. Linden estimates that the City can operate as it has been for 1 ½ years.

Signal Department:

•The signal platform truck should be replaced after new specifications are drawn up.

Police Department:

•There are 15 police cars, 13 could be used as line cars if need be, and the Director's car which can serve as backup if necessary.
•The Animal Warden's truck, a 1997, is in wonderful condition, not showing rust or other problems.

Fire Department:

•Several possibilities are being explored as a replacement for the back-up pumper. One is purchasing a demo. Mr. Linden indicated that his goal is to buy the best vehicle at the best price.

The Mayor explained the background which had led to the decision, for safety's sake, to taking the backup pumper out of service. Minor repairs would have been $25,000 and repair of the rusted subframe was an unknown amount, but probably at least $30,000. Because the tank rests on the rusted frame, the Mayor decided it was unsafe and a hazard for firefighters and had it removed from service. The vehicle was used only twice last year, and one need this year when the newer pumper was out of service. The City will rely on mutual aid if a situation arises when both the pumper and the ladder truck are on calls and another fire erupts. In the meantime, the Administration will continue to gather information to buy the best vehicle for the City's needs. Mayor Knoble also mentioned that some current thinking is that a smaller, more maneuverable truck which carries a lot of water for freeway car fires is a valuable vehicle. He foresees a vehicle in the $300,000 range which is tailored for the City's needs.

Mr. Potterfield commented that some of the newer designs in fire trucks give fire fighters greater flexibility.

The Mayor agreed, and noted that since the City has a ladder truck and snorkel, some thinking is that a fast, maneuverable vehicle which can carry a lot of water to the freeway where there are no hydrants would be a good investment.

•Emergency squad vehicles. The two vehicles now owned by the City are 2003 and 2002 models. Mr. Linden said that such vehicles can be kept for 8 to 10 years.
•Cars. There is no need at the present time to update the cars.

Senior Center:

There are no immediate needs, but Director Calladine has many different programs, and Mr. Linden is waiting to see what type of vehicles will best serve their needs.

Building Department:

The Building Department is using a 1995 Taurus given to the City by the Courts last year which is still in good condition. Over the weekend, the City may have obtained a 1991 or 92 Chevy Suburban because the Police Department, thanks to special training, stopped the vehicle which was being used to transport illegal aliens from Brazil.

Recreation Department:

•The vehicles in the department are in satisfactory condition and will be reviewed annually.
•One-ton and 3/4 ton dump trucks are used at the ballfields.

Three vehicles are used for signs and signals. The pick-up with an aerial device is a 1993 model

Salt Spreaders. Eight are in the fleet, and up to seven have been used in an all-out storm.

Leaf loaders. The oldest are 1973 and 1975 with others, 1994. The machines are overhauled and can be completely renovated, including engine replacement, because the designs do not change. Mr. Linden pointed out that the machines are in good condition because of the care they receive. Leaf trucks will be readied this month in preparation for the leaf season.

Equipment:

Sewer snakes. The City has enough of these so that four crews can work simultaneously. The City also has up-to-date trench boxes for sewer safety.

Concrete saw. This type of equipment helps crews to do more in-house with fewer outside contractors.

Mayor Knoble summarized by saying that some of the items on this year's budget may not be purchased until next year. He said that he had no plans to buy anything next year.

•The Fire Department is working on a grant. Mike Reyes, a City employee, is a volunteer Fire Chief in Olmsted Township and he reported that Grafton had received a grant for a water pumper. These issues are being explored so that the right-sized equipment which will best serve the City's needs can be added.

Director Linden added that the City's Service Garage is one of the best of its type and is able to maintain any piece of equipment owned by the City.

Mrs. Bartolozzi commented that with an excellent maintenance program, many issues are lessened and this better serves the residents.

Next on the agenda was an update on garbage haulers (scooters). Mr. Linden indicated that the City will try the model with the trailer behind.

•The Mayor said that since these vehicles are also used in Lakewood and Shaker Heights, he would like to propose that the three cities buy a single machine for a trial period in each city to see if any modifications are necessary. He would also like the three cities to place a joint order for 20 vehicles to improve the price.
•Mr. Linden has spoken with Mr. Baker, the supplier who will send the City a trial vehicle in mid-July. The last one had a hopper that was too large. These vehicles cannot turn around in a double driveway, but can be maneuvered using reverse.

Finally, Mrs. Bartolozzi asked the Safety-Service Director how purchases are prioritized. Mr. Linden explained that he always reviews the oldest vehicles and tries to replace them. He tries to have backups and feels that redundancy saves money on rentals and allows services to continue uninterrupted.

As there was no further business, the meeting was adjourned at 7:38 p.m.

_______________________________ _______________________________

Linda S. Bartolozzi, Chairman Misao Kurokawa

Buildings, Equipment and Clerk of Council

Technology Committee

Please note: This is a draft copy of the minutes of the meeting of the Buildings, Equipment and Technology Committee of July 12, 2004. These minutes may be revised or amended at the next Legislative Meeting.