CITY OF ROCKY RIVER

JULY 23, 2007

The regular meeting of Council was called to order by Mr. Hagan, President of Council, at 8:15 p.m. in the David J. Cook Council Chambers.

Council Members Present: Mr. Gollinger, Mr. Moran, Mr. Hunt, Mrs. Bartolozzi,

Mr. Long, Mr. Hagan

Absent: Mr. Hurtuk

Administration: Mayor Bobst, Mr. Linden, Mr. Thomas, Mr. Harrington

Law Director: Mr. Bemer

Press: Mr. Saylor

The meeting was opened with the Pledge of Allegiance.

Mr. Hagan then introduced special guests, Natalie Leek-Nelson, CEO and President of Providence House and Karen Goodson, a member of the Board of Trustees as well as the City's CEI representative. Ms. Leek-Nelson commented that for the second year in a row, she was honored to be able to present the Community Promise Award to the City, noting that it is one of the top giving communities in northeast Ohio for the babies and children of Providence House. Rocky River is the ninth largest community giver and as a resident of Rocky River, she indicated that she was proud and honored to be a part of a community which is reaching out so deeply to help children who are struggling through crisis. Last year nearly 200 babies and children who were at risk of abuse or neglect were served, resulting in preservation of many fragile families. The award was accepted by the Mayor on behalf of the City's residents.

• Ms. Goodson explained her involvement with Providence House. She thanked the residents and praised the organization, pointing out that they work not only with the children, but with the families to help provide resources needed to preserve the family unit.

Mr. Hagan expressed his pride in the community for its giving ways. He then added that Ms. Goodson was also the CEI representative and would be pleased to answer Council inquiries about the proposed changes in electric rates. Ms. Goodson explained that electric bills have three components; one will be eliminated in January 1, 2009, so any increase will be offset by this decrease. However, the third component, generation fees, will probably rise, and are now under review by the PUCO. She promised to keep the City informed of developments.

• Mr. Moran asked if the decrease would also apply to providers other than CEI. She responded that the decrease would apply to the regulated part of the bill for services provided by CEI in the delivery of the product. The generation of electricity is separate and is in the process of deregulation and will be determined at a later date.

Mr. Hagan noted that contact information is attached to previous correspondence for further questions.

MOTION:

Moved by Mr. Hagan, seconded by Mr. Hunt and Mr. Long, that the reading of the minutes of the Legislative Meeting of July 9 and the Special Meeting and the meeting of the Committee-of-the-Whole of July 16 be waived, and that the minutes be accepted as submitted.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

MAYOR'S REPORT:

A response has been received from the airport regarding noise. One document outlined the number of calls received in the first and second quarters of 2007 as compared with a year ago. It shows a dramatic increase in the number of calls reporting airport noise and number of planes flying over homes in Ward 4 and especially in Ward 3. Also received was information regarding the air traffic control tower. The resident who provided detailed information regarding air traffic over their home was forwarded and the control tower reviewed those take-offs , indicating that a heading of 360 was used more on those days. He indicated that all shift supervisors have been advised to monitor to insure equitable fan-out procedures which were put into place in 1987 and modified in 1998. This would help prevent one neighborhood from hearing too many planes while others have none. Since airplane noise has not subsided, the resident and another who called the Mayor will continue to monitor and record incidences of loud take-off noise. Eventually monitors will be placed in the City.

The Mayor then discussed the Commercial Redevelopment Fund, a county program which has allocated funds for municipal and private redevelopment programs, and of particular interest to the City, a grant program for evaluation of local parking needs. Funds could be available for property acquisition, environmental site assessment, clearance and demolition. The program will be reviewed for potential assistance for the Lake Road Project with its important commercial parking.

The Mayor noted that Superintendent Harrington of the WWTP was present to address Ordinances Nos. 79-07 through 81-07. He was joined by Michael Witwer and Gary Fedak representing Metcalf and Eddy.

The Sewer Rehabilitation and Maintenance plan has been finalized and will be presented to Council in September. Some delays have resulted from the consideration of Valley View and coordination with Lakewood, but the Administration is now ready to move ahead. A grant from Ohio Public Works Commission (OPWC) will be requested for this large project with the involvement of a number of streets as well as work going down into the valley. The Mayor noted that, thanks to the efforts of Superintendent Harrington, the City has been fortunate in securing the participation of OPWC in the form of grants and no-interest loans for work at the WWTP Now focus is being shifted to sewer work in the Valley View area.

The City will televise sewers on Gasser, Morley, Golden Gate, Cottonwood and Allen Court over the next few weeks. The first four have been on the capital improvement list for this year and plans for improvement will be presented to Council when the sewers have been evaluated.

Mayor Bobst reported that last week she had the privilege of swearing in a new fire fighter, Adam Petitt, who grew up in Fairview Park. He is a well-trained fire fighter with a great deal of experience who will make a fine addition to the division.

Mid-year budget reviews have been completed. The Mayor acknowledged the cooperation of the directors in this process, which is new for this year. Covered in the review were budgets and programs, assessing progress to date and proposals for the rest of the year. She found it a very positive process. The 2008 budget process will begin soon. Draft budgets will be due to Director Thomas at the end of September, and deadlines have been adjusted so that the budget can be presented to Council by mid-November this year.

The Administration has been working with consultant Rebecca Kopcienski on the compensation management project. This project is almost complete and will be used in the development of the budget for next year. When complete, Mayor Bobst commented that she would be happy to share the information gathered.

The Administration is also reviewing plans submitted by Paul Volpe for the development of a work plan for streetscaping along Detroit Road. Mayor Bobst commented that Mr. Volpe's firm is a good choice because of their work on the City's Master Plan.

Four proposals have been received from firms interested in updating the City's Development Code. On Wednesday morning, they will be reviewed by the Mayor, the Law Director and Director Koran. A recommendation will be presented to Council at the first meeting in September.

The opening of the Cavaliers Basketball Camp and a swim meet with 400 participants last week has increased concession revenues, but raised some parking issues.

Mayor Bobst expressed pleasure that one of the City's residents and the County Treasurer, Jim Rokakis, has been selected as County Leader of the Year as reported by American City & County magazine. The article describes his innovative efforts in his work to assist residents in our region.

Economic and Community Development Director Kory Koran attended the community development block grant meeting last week to define areas of development eligible for funds. Although funds will not be available for Allen Court because of the number of residents impacted by the project, Lake Road from the clock tower east is eligible, so the City will apply for a $100,000 pedestrian safety and streetscape grant. That application is due in November; the OPWC application is due at the end of September.

Finally, Mayor Bobst asked for an Executive Session to discuss two matters: the purchase of property for a public purpose under Article X, Section 6, Subsection (2) and labor negotiations under Article X, Section 6, Subsection (4) of the Charter.

Discussion: Mr. Gollinger, referring to the Mayor's airport report, commented that on Sunday, he was working outdoors and noticed that the large Continental planes, which tend to make more noise because of their size , did go over the valley. He hoped they would continue to cooperate with the community.

Mr. Hagan asked about the report that televising will begin soon on the streets mentioned. One street in Mr. Hagan's ward, Carolyn, is shared with Fairview Park and was scheduled to be renovated earlier. He asked is there were any updates on that situation. The Mayor promised to revisit the issue with them, but at the time, the project did not move forward because of a lack of funding from Fairview Park.

MOTION:

Moved by Mr. Hagan, seconded by Mr. Hunt and Mr. Long, that an Executive Session be held to consider the purchase of property for public purposes under Article X, Section 6, Subsection (2) of the Charter.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

Moved by Mr. Hagan, seconded by Mr. Long, that a labor negotiation matter also be considered at the Executive Session under Article X, Section 6, Subsection (4) of the Charter.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

LAW DIRECTOR'S REPORT:

The monthly report from Norfolk Southern regarding rail traffic through town has been received, showing that the average last month was 4.7 trains per day with a high of 8 on June 9 and a low of 2 on June 10.

Mr. Bemer reported that he has asked Bruno Maestri, Norfolk Southern counsel, on two occasions, both in person and in two e-mails, for a written response regarding the impact of commuter rail on the 1998 Memorandum of Understanding. As yet there has been no response.

The Law Director met with Mr. Linden, Chief Wagner and Mr. Beirne last Friday regarding Mr. Jirsa's survey of ADA parking requirements not being met by some Rocky River businesses. Mr. Beirne was charged with the responsibility of determining compliance with City ordinances reflecting ADA requirements. Following that step, notices will be sent to the establishments and will be followed by warnings, if necessary.

Two establishments have requested liquor permits: Cleveland Bistros, 19110 Detroit Road requesting beer, wine and alcohol by the glass, and Joe's Deli, also applying for a liquor permit. Chief Wagner had no objections to either of these applications. Mr. Bemer also asked the Chief to address outstanding liquor permits, and he expressed no opposition to any of the renewal applications which are presented annually.

• President Hagan noted that the Kanaanites permit had been discussed last week as well as the renewals of all existing permits. The Cleveland Bistro will be determined this evening under Miscellaneous Business.



• Mr. Hagan noted that Council will be in recess following this meeting and asked for an update on the dog park in Lakewood. Mr. Bemer stated that litigation has ensued, and the case has been assigned to Judge Carolyn Friedman. Mr. Bemer anticipates hearing from her office tomorrow regarding a hearing for a temporary restraining order and the City of Lakewood has been notified and is also standing by.



• Mr. Hagan also requested an update of the Quiet Zone application. Mr. Bemer indicated that no response has been received from any party.

COMMITTEE REPORTS: NONE

COMMUNICATIONS AND ANNOUNCEMENTS:

This week, Mr. Moran spoke to the construction manager for Heritage House Condominiums. He was pleased to report that the south section should be ready for occupancy in early September and the north section in October. Hopefully all residents will be moved in by October. Director Beirne will work with residents to be certain of paperwork.

A letter dated 7/22/07 has been received from Earl Martin, 21146 Lake Road, stating his concerns with the Lake Road corridor, and the reconstruction and repaving project. (Exhibit "A")

Mr. Hagan also commended the Administration for the Westover Project which he said is "fantastic". The weather has been cooperative and the project is moving very smoothly. Mayor Bobst added that the residents have fed the construction workers very well. She indicated that she appreciated the residents' patience and the efforts of Fabrizi Construction, but it has been a wonderful project so far, moving forward smoothly and uneventfully. Mr. Hagan also remarked that the residents have been more patient because of communication by the Administration which prepared them for any inconvenience.

Mrs. Bartolozzi commented that she received an e-mail from Kevin Bednarski on Lakeview inquiring about a dumpster parked for some time in a house which is in foreclosure.

• The Mayor indicated that the Administration has responded to this complaint and that it is being addressed through Pat Nugent of the Building Department.

Mr. Long commented that he had received an e-mail addressed to the entire City Council. This correspondent was extremely concerned about the price of raspberries and blueberries at Heinen's.

There were no requests from members of Council for changes to the Consent Agenda.

AUDIENCE PARTICIPATION: NONE

RESOLUTION NO. 10-07 BY FRANK B. GOLLINGER

AN EMERGENCY RESOLUTION IN SUPPORT OF FEDERAL FUNDING FOR A WEST SHORE CORRIDOR ALTERNATIVES ANALYSIS

Mr. Gollinger indicated that, as reported by the Law Director, the City has had no response pertaining to the issues of utilization the Norfolk Southern tracks. Until it is received, this resolution will remain on hold.

AMENDED ORDINANCE NO. 36-07 BY FRANK B. GOLLINGER

AN EMERGENCY ORDINANCE AMENDING CHAPTER 1163 OF THE CODIFIED ORDINANCES OF THE CITY OF ROCKY RIVER BY AMENDING SECTION 1163.10 ENTITLED "SIGNS PERMITTED IN RESIDENTIAL AND PUBLIC FACILITIES DISTRICTS" AS FURTHER DESCRIBED IN THE ATTACHED EXHIBIT "A"

Mr. Gollinger explained that this ordinance concerns signage on public property and addresses safety and esthetic issues. He attended the meeting of the Planning Commission this past week, and both this ordinance and Ordinance No. 37-07 were unanimously approved by the Commission. By the time Council reconvenes, the minutes of their meeting should have been approved and Mr. Gollinger will be prepared to move on both ordinances at the next Legislative meeting.

ORDINANCE NO. 37-07 BY FRANK B. GOLLINGER

AN EMERGENCY ORDINANCE AMENDING CHAPTER 1163 OF THE CODIFIED ORDINANCES OF THE CITY OF ROCKY RIVER BY AMENDING SECTION 1163.11 ENTITLED "ADVERTISING SIGNS" AS FURTHER DESCRIBED IN THE ATTACHED EXHIBIT "A"

This companion to Ordinance No. 36-07 and brings Section 1163.11 into line with the revised 1163.10. See discussion for Amended Ordinance No. 36-07.

ORDINANCE NO. 78-07 BY LINDA S. BARTOLOZZI

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR AND THE DIRECTOR OF PUBLIC SAFETY-SERVICE TO ENTER INTO A TWO (2) YEAR AGREEMENT FOR FULL SERVICE VENDING WITH METROPOLITAN VENDING COMPANY FOR THE ROCKY RIVER RECREATION DEPARTMENT AT VARIOUS LOCATIONS AS FURTHER DESCRIBED IN EXHIBIT "A"

1^ST READING

Mrs. Bartolozzi indicated that Recreation Director Patterson has agreed to attend the next meeting of the Committee-of-the-Whole in September to discuss the matter and answer any questions.

ORDINANCE NO. 79-07 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO AMEND A CONTRACT WITH METCALF & EDDY OF OHIO FOR CONSULTING SANITARY ENGINEERING SERVICES FOR THE ROCKY RIVER WASTEWATER TREATMENT PLANT

1^ST READING

Moved by Mr. Hagan, seconded by Mr. Hunt and Mr. Long, that the rule requiring that Ordinance No. 79-07 be read on three separate days be suspended, and that Ordinance No. 79-07 be placed upon its passage:

Discussion: Mr. Hagan indicated that this ordinance and the two which follow are being presented on behalf of the Wastewater Treatment Plant for consultation, engineering and improvement projects. There are deadlines which need to be met under the OPWC, and with the upcoming recess, there will not be time for three readings. Mr. Hagan noted that the Mayor has discussed these contracts and Superintendent Harrington has also advised Council that these ordinances were on their way. In order to meet the deadlines, action is required this evening.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

Moved by Mr. Hagan, seconded by Mr. Hunt and Mr. Moran, that Ordinance No. 79-07 be passed as read:

Discussion: Mr. Hagan called upon Mr. Harrington to come forward to discuss the ordinances. The superintendent explained that this ordinance is for the extension of an existing contract, necessary because the original contract was specifically dated, 2006-2007. At this point, a few projects require completion and will go beyond that date, including construction services of the next ordinance. There will be no additional cost to the City for extension of these services under this contract.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

ORDINANCE NO. 80-07 BY THOMAS J. HUNT

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH KOKOSING CONSTRUCTION COMPANY, INC. FOR THE WWTP IMPROVEMENTS PROJECT AT THE ROCKY RIVER WASTEWATER TREATMENT PLAN IN AN AMOUNT NOT TO EXCEED $2,820,000

1^ST READING

Moved by Mr. Hunt, seconded by Mr. Moran and Mr. Long, that the rule requiring that Ordinance No. 80-07 be read on three separate days be suspended, and that Ordinance No. 80-07 be placed upon its passage:

Discussion: Mr. Hunt referenced Mr. Hagan's preamble regarding the need to act upon these ordinances before Council's recess.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

Moved by Mr. Hunt, seconded by Mr. Long, that Ordinance No. 80-07 be passed as read:

Discussion: Mr. Harrington continued, noting that this ordinance awards a contract to Kokosing Construction Co. for $2.82 million for multiple improvements including water lines, grease concentrator replacement, filter press rebuilding and other projects dealing with replacement of equipment or piping which is 20-40 years old. Metcalf & Eddy has provided the design and specifications; bids have been solicited with a good response of 8 bids. This low bid from Kokosing is very good and comes from a large company with a wastewater division. One of the key factors is their use of two subcontractors who have been involved in the last three projects and did excellent work. These projects will help maintain the plant in top condition to continue to meet the NPDS permit requirements.

Mr. Hunt thanked Superintendent Harrington for his time and expertise. He quickly reviewed the projects included in the ordinance, the funding and the contract. He recommended passage at this time.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

ORDINANCE NO. 81-07 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH METCALF & EDDY OF OHIO, INC. FOR CONSULTING SANITARY ENGINEERING SERVICES FOR THE ROCKY RIVER WASTEWATER TREATMENT PLANT IN AN AMOUNT NOT TO EXCEED $503,453

1^ST READING

Moved by Mr. Hagan, seconded by Mr. Hunt and Mr. Long, that the rule requiring that Ordinance No. 81-07 be read on three separate days be suspended, and that Ordinance No. 81-07 be placed upon its passage:

Discussion: See discussion for Ordinance No. 79-07.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

Moved by Mr. Hagan, seconded by Mr. Moran and Mrs. Bartolozzi, that Ordinance No. 81-07 be passed as read:

Discussion: Mr. Harrington explained that this ordinance authorizes an agreement with Metcalf & Eddy to proceed with new projects. One is another phase of improvements including replacements and repairs at the plant for which the City has received approximately $1.5 million in grants and another $1 million in no-interest loans. In this contract, Metcalf & Eddy will provide documents and drawings for that $3.4 million project including engineering and construction. Other projects are also included which are critical and need to be completed in the next year.

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

ORDINANCES AND RESOLUTIONS UNDER CONSENT

ORDINANCE NO. 73-07 BY THOMAS J. HUNT

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A TWO (2) YEAR MEMORANDUM OF UNDERSTANDING BETWEEN THE CUYAHOGA SOIL AND WATER CONSERVATION DISTRICT AND THE CITY OF ROCKY RIVER, ATTACHED HERETO AS EXHIBIT "A"

2^ND READING

Mr. Hunt noted that this ordinance was discussed at the last meeting. Communities in the county are required to implement a stormwater management plan. This would be part of that program and will help meet the requirements of the upcoming audit. Further, the report created by this agency will be part of the annual report of the WWTP. This ordinance allows the agency to implement public involvement and educational activities to help preserve waterways.

ORDINANCE NO. 76-07 BY BRIAN F. HAGAN

AN EMERGENCY ORDINANCE AUTHORIZING THE MAYOR TO SIGN A GROUP RATING AGREEMENT TO PARTICIPATE IN THE 2008 OHIO RURAL WATER ASSOCIATION GROUP RATING PLAN FOR OHIO WORKER'S COMPENSATION AT THE AUTHORIZED ENROLLMENT FEE OF $4,665

2^ND READING

Mr. Hagan explained that this ordinance will authorize the City's continued participation in this group for Worker's Compensation rates. This has worked well in the past, and the enrollment fee has decreased from last year because of the City's good history.

ORDINANCE NO. 77-07 BY BRIAN A. HURTUK

AN EMERGENCY ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATIONS FOR THE CURRENT EXPENSES OF THE CITY OF ROCKY RIVER, OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2007 AND TO AMEND ORDINANCE NOS. 154-06 AND 11-07

1^ST READING

Mr. Long explained that this ordinance will update the budget. From time to time, accounts are balanced and this ordinance accomplishes that purpose. The two previous ordinances, 154-06 and 11-07 are not rescinded, but amendments are made to be certain that the cash is balanced on the books.

Moved by Mr. Hagan, seconded by Mr. Moran, that the rule requiring that the ordinances of the Consent Agenda be read on three separate days be suspended, and that said ordinances be placed upon their passage:

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

Moved by Mr. Hagan, seconded by Mrs. Bartolozzi, that the ordinances of the Consent Agenda be passed as read:

Vote: Gollinger - aye Moran - aye Hunt - aye

Bartolozzi - aye Long - aye Hagan - aye

6 ayes 0 nays PASSED

MISCELLANEOUS BUSINESS:

The Division of Liquor Control has notified the City that Cleveland Bistros has applied for a new permit to be located at 19110 Detroit Road. This was briefly discussed at the meeting of the Committee-of-the-Whole, but there was no information as to location. The Police Department has made no objection, and notes that the location is the old city hall on Detroit. There were no objections to this new permit.

AUDIENCE PARTICIPATION:

Carol Benyo, 22671 Briscoe Dr, Ms. Benyo stated that she has had an on-going problem for two years, and she has suffered another $1000 in damage to her property. She said that the property maintenance code must be addressed because it is vague and outdated. Two contractors have told her this and refused to work on her property.

• Mr. Hagan responded that earlier this evening, the Mayor announced that proposals had been received from firms who will work with the Administration to address the Code.

Ms. Benyo said that properties are going downhill but nothing can be done within the current Code.

• Mayor Bobst noted that the Building Department has been out recently and wondered if there is a current issue, since things were going well at that time. She asked for specifics from the contractors that they have concerns about, and invited them to contact her office for close attention to the problem. To Ms. Benyo's request to meet with the Mayor, Mayor Bobst pointed out that they have met many times and said that her door is open.

Brian Ruic, 20358 Westover Ave., commented on noise from the airport. He noted that some evenings a heavy freighter is noisy for a long time, but it is possible that Ward 4 residents have become accustomed to the noise. He discussed noise factors such as the rate of climb, weather an elevation drop in Ward 4 and fanning procedures. He commented that Fairview Park residents have complained, and he feels that this has improved their noise situation. He believes that the fanning procedure has not benefited Wards 3 or 4.

Mr. Ruic also praised the Fabrizi crews working on Westover. They have been very considerate under brutally hot conditions. The Mayor expressed her thanks to the residents for their kindness to those crews.

As there was no further business by members of Council, the meeting was adjourned at 9:15 p.m.

_____________________________ _______________________________

Brian F. Hagan Misao Kurokawa

President of Council Clerk of Council

CITY OF ROCKY RIVER

JULY 23, 2007

Lake Road Project Presentation

The Rocky River City Council convened at 7:00 p.m. in the David J. Cook Council Chambers to hear a presentation on the rehabilitation of Lake Road.

Council Members Present: Mr. Gollinger, Mr. Moran, Mr. Hunt, Mrs. Bartolozzi,

Mr. Long, Mr. Hagan

Administration: Mayor Bobst, Mr. Linden, Chief Wagner

Law Director: Mr. Bemer

Press: Mr. Saylor

President Hagan turned to the Mayor who introduced Nancy Lyons Stadler, a traffic engineer with Parsons Brinckerhoff, who is the project manager. The Mayor indicated that it is important to bring information to Council on alternatives being considered for Lake Road as well as information about the process.

Ms. Stadler, using a Power Point program, began by showing the boundaries of the project, from Bay Village to Lakewood. She explained that the project is partially funded by a NOACA grant, Transportation for Livable Communities Initiative (TLCI). According to the NOACA website, the purposes of the TLCI are to enhance the community for more than the vehicles, with an emphasis on safety and quality of life.

This project has followed the Project Development Process defined by ODOT, developed to comply with the standards of the National Environmental Policy Act (NEPA) which incorporates the public process into the development of projects.

• •Under this process, a project is formulated with purpose and needs, i.e. goals and objectives are discussed with both stakeholders and the public.
• •Stakeholders are individuals who are affected by the project and the public meetings are open to the general public.
• •Using that process, alternatives are generated and evaluated to identify a recommended alternative and to find a result which best meets the needs of the community.
• •The goal is not to have stakeholders or the public at the end of the project who feel that

the solution was unsuccessful. For this reason, at many stages throughout the life of the

project, a "reality check" is run with those most directly affected by it.

Ms. Stadler then reviewed the steps taken so far, from the grant application to the public meeting that was held in June. A first step in reviewing the corridor was to assess the traffic volumes and consider options. The traffic study dealt with traffic volume, speed and accident data in the corridor

• •Traffic speed was measured at four locations and showed that there was a high percentage of vehicles traveling more than 10 miles over the speed limit. This will definitely be an issue.



• •Accident patterns showed right angle collisions, rear end collisions and sideswipes with the first two predominantly at intersections and rear end and sideswipes throughout the corridor, usually at driveway locations. These types of accidents are correctable with the provision of left turn lanes, either as a center lane or at intersections.



• •In terms of volume, the present configuration is four 10' lanes with two through lanes in each direction and no left turn lanes at intersections. In general, the morning peak volume is about 1300 vehicles/hour eastbound (highest east of Linda, gradually decreasing going west); the evening peak volume is 1000 vehicles/hour (highest in the east, lower west). The capacity of a single lane with an adjustment for the percentage of trucks seen in the Lake Road corridor is approximately 1850 vehicles/lane/hour. This means there would be adequate capacity for a single traffic lane to carry the traffic currently using the roadway.

Based on this data, Ms. Stadler indicated that if one through lane in each direction is removed and left turn lanes are provided at intersections, there would be adequate capacity to carry the vehicles. According to the NOACA transportation model, growth in traffic is not expected.

The next point of consideration is who is served by the corridor. Ms. Stadler indicated that it is more than the vehicles. Based upon the data regarding speeding and accidents in the traffic study, she said that traffic calming should be addressed. Feedback from stakeholders and the public also indicate that people do not feel safe walking or riding bicycles on the road.

At the first public meeting held in March, different alternatives were presented:

• •The first idea was a "road diet" or lane reduction, reducing from four to two lanes with a center turn lane. Also possible are parking lanes instead of the center turn lane.
• •Curb extensions provide pedestrian protection, making them more visible and shortening crossing distances.
• •Bikeways can be done in a variety of ways. A marked bike lane requires 5'; another possibility is a wider through lane on the outside which gives extra width for cyclists.
• •Medians and median sections are not a possibility for Lake Road because of emergency vehicle requirements of 20', curb to curb.
• •Roundabouts are a treatments for intersections which improve vehicular safety, as fewer and less severe accidents occur. Cars travel more slowly through a roundabout and the types of accidents are typically low speed without injury. There is also a reduction in average delay because drivers can turn into the roundabout on green in the absence of traffic. This would, however, impact bicycle and pedestrian safety.
• •Chicanes take a straight road and make it curvy by adding median sections and bumpouts.

One important factor are the utility improvements in the eastern section, from Morewood to the bridge. This section will be completely reconstructed. The western section, from Morewood to the Bay Village line, will be repaved. In terms of budget, the curb in the western section cannot be moved with incurring great cost. Keeping the existing curb lines, it is still possible to do traffic calming, pedestrian and bicycle amenities and some streetscape.

Following this public session, a stakeholder meeting was held. Attending were members of the City's staff, business owners, school representatives and property owners from Lake Road , a representative group of 20-25 people who came together to discuss what they felt was working and what needed improvement. From those comments and the TLCI grant application, the purpose and needs for the project were formulated:

• •Improved safety for all users of the corridor

• •Adequate capacity for the vehicles which travel in the corridor

• •Improved conditions for pedestrians and cyclists

• •Enhanced streetscape and green space

• •Creation of community gateways

• •Complementing of further development in concert with the City's Master Plan
• •Meeting the community's priorities in deciding on treatments done in the corridor

These goals were used to evaluate each alternative as the process continued.

From the ideas presented at the first public meeting, a questionnaire was distributed to the public for their opinions and their views on the priorities for the corridor.

• • The first idea was the continuous three-lane section, with one through lane in each direction and a center turn lane. The travel lanes are 14' providing some space for cyclists, although not enough for a marked bike lane, and a 12' center turn lane. This will calm the traffic with a single lane. Driveway access is safer and easier as people who want to turn left either into or out of their driveways can take shelter in the center turn lane to wait for a gap in the traffic which need not be in both directions at once. Without moving the sidewalks, it provides a little more buffer space for pedestrians because vehicles typically travel in the center of the lane or toward the center lane. With a wider lane, there will be more space between traffic and the sidewalk.



• •Another alternative is parking on the two sides, meaning two 12' travel lanes with an 8' parking lane on each side. This will help calm traffic, although it may worsen driveway access without the protected area in the center, necessitating a gap in both directions at once to exit the driveway. For vehicles turning left, it will stop traffic behind them, but without parked cars, they will be able to go around.



• •With parking on one side, there would be a 10' parking lane and 15' travel lanes which would also give some room for cyclists and buffer for pedestrians.

In the western section, options considered were:

• •Existing condition with four 10' lanes
• •Center turn lane
• •Parking on one side
• •Roundabouts at four intersections

Also considered were gateways at both ends of the City and at Linda Street, using streetscaping, roundabouts or chicanes. The answers to the questionnaire which asked participants to rate the relative importance of various categories were tabulated. Among the top answers were traffic calming, pedestrian and bicycle amenities and green space. Parking for houses was considered less important, which is not to say that it was not important to the residents as discovered later in the process.

For the stakeholder meeting, a series of more detailed alternatives was prepared for evaluation, based on the feedback from the public, the purpose and need, and the evaluation criteria developed from the purpose and need. Some apply to the east section, some to the west, and some to both.

• The existing configuration, four through lanes.
• A center turn lane throughout the entire section.
• Turn lanes at intersections
• Parking on one side. Turn lanes must be provided at intersections for safety. In order to taper the roadways to accommodate those, there are sections as intersections approach where parking will not fit.
• Parking on alternate sides
• Two way left turn lane to the west of Wagar and parking to the east of Wagar.
• A series of roundabouts, although they would require land acquisition to implement
• Parking permitted off-peak hours.
• Kensington area improvements for non-vehicular traffic, added parking, extension of the bus loop and the addition of a wall to prevent children from crossing between buses.
• Replacement of sidewalks along the corridor and completion of the missing links.
• Western gateway, a roundabout at Bradstreet's Landing, or chicanes or replacement of fencing.
• Eastern gateway, requiring vehicles to stop before entering from a higher speed ramp.
• Linda gateway, basically landscaping or colored concrete.

Some of these alternatives can be part of the project, or they can be add-ons as funds become available. Ms. Stadler then explained the process by which each of these alternatives was evaluated as to how it meets the stated goals. For both the east and west sections, the stakeholder group narrowed the choice of alternatives to the three lane sections of the center turn lane with turn lanes at intersections. In the east section, that allows some space for on-street parking.

A photo showed Lake Road in Cleveland east of 117^th Street which was just converted from the four lanes to the three lane section, providing better sight lines at intersections and a sheltered area to make left turns in and out of driveways. There is acceptable operational traffic capacity with this configuration on Lake Road, and the stakeholder group determined that it was the best fit for the purpose and need for the project. This has been presented to the public and the City has gotten some feedback from residents regarding the loss of parking. To address that concern, a proposed modification is to change from a center turn lane to parking on the outside and two through lanes from Elmwood to Morewood. In the east section, parking could be added between left turn lanes. There would be no parking west of Elmwood.

In other alternatives, the public feedback indicates that the following were important to them if additional funding permits.

• East and west gateways
• Bus pullout at Kensington School
• Green space and landscaping
• Sidewalks
• Replacement of the fence at Bradstreet's Landing
• New signal at Elmwood
• Wall at Kensington
• Realignment of the Beachcliff ramp under the Marion Ramp
• Sidewalk replacement along the corridor
• Connection to Beachcliff area from Lake Road
• Reconstruction of the Falmouth/Avalon intersection
• Increasing parking in front of businesses (in addition to what is provided by alternative)
• Larger tree lawns
• Bumpouts for pedestrian amenities

During the process, the existing condition has been defined as a "no build". However, recently ODOT has indicated that if any actions are taken in the corridor, the four 10' lanes cannot be maintained. It would require a design exception from the Federal Highway Administration and it is not something which will be done, as the standard is at least one 12' travel lane in each direction because it is a truck route. If the decision is made by the community to maintain four travel lanes, there must be four 12' lanes, a 48' wide roadway, meaning that curbs must be moved, at least on one side. With a 60' right-of-way, further land acquisition would not be necessary, but it would mean a 48' roadway, a 6' sidewalk and 1' of brick or a sidewalk attached to the road. This plan would be significantly more costly than the present budget.

Next, an open house will be held by the City for the general public in early August to present the two alternatives, incorporate feedback from the public and move forward with the project design. The City also plans to apply for County block grant funding for pedestrian safety and streetscaping for the section east of Wagar Road.

Referring to the 10' lane widths, Mr. Gollinger recalled that he had heard a representative of ODOT at a previous meeting assert that the state would cover the paving of 10' widths. The question was whether the federal government would approve in light of the earmarks if the roads did not meet their standards.

• •Following that meeting, Ms. Stadler asked that representative for further clarification and upon subsequent questioning of the person who actually coordinates the design exceptions, the representative found that if any federal funds are used, no 10' lanes are permissible. This confirms what Parsons Brinckerhoff had heard from other sources at ODOT. To Mr. Gollinger's further question of the possibility of submitting a plan which does not conform with a possibility, however remote, that it could win approval, Ms. Stadler reaffirmed that in the further conversations, the answer has been that no design exception will be granted because the road is a truck route.



• •Mayor Bobst added that in the past, she has spoken to the new ODOT Deputy Director of District 12, and this morning to Dale Schiavoni, a Transportation Planning & Programs Administrator, to request the specific earmark language and details of how the funds can be used. The language does not indicate that the earmark is for safety enhancement, but Mr. Schiavoni said that there is absolutely no question that a design exception would not be granted for 10' lanes. Those are federal highway requirements which are honored by the state.

Mr. Long wondered if nothing is done, then if the cost of any work would have to be paid by Rocky River.

• •Ms. Stadler confirmed that this is her understanding. Mayor Bobst today asked for estimates from the City Engineer, Michael Mackay, who said that the latest estimate for the construction portion of Lake Road is at $4 million, and resurfacing from the clock tower to the western border is estimated to be $1.6 million without curbs or aprons. That also does not include an additional 12% for engineering or 10% for project management. The earmark is for just under $2.4 million.

Mr. Hagan asked if there are plans for a light at Elmwood.

• •The response was yes.

He also wondered about parking, asking where the parking prohibitions are at present to the west.

• •Ms. Stadler stated that there is a "no parking" sign about eight houses west of Avalon and it continues on periodic utility poles west to the City line.

Mr. Hagan then asked if there are many RTA stops along Lake Road which are not at intersections.

• •Ms. Stadler indicated that this is one midway between Wagar and Morewood, otherwise they are at intersections.

Mr. Hagan noted that a bus stop outside the intersection would curtail some alternative parking, and asked if the next public meeting would consider the alternate plan alternating from side to side.

• •The Mayor said it could be considered. She added that the City will send direct mail to each Lake Road resident asking for feedback regarding the parking issue. In the early steps, parking was ranked at a very low priority. The Mayor asserted that she has always had concerns about eliminating parking from that residential roadway because north-south intersections are so far apart. What is most important is the preservation of the residential character and actually enhancing that character at the western end.

Mr. Hagan then asked about the eastern gateway, asking if there is a future possibility for the elimination of the Marion Ramp.

• •Ms. Stadler said that the point had been raised, but it is beyond the scope of this project. If and when the ramp is eliminated, the possibility of the installation of a roundabout was discussed. She said their goal was to be sure that nothing was done to make it impossible to accommodate the traffic that is currently using the Marion Ramp.

Mr. Bemer asked about the possibility of no striping with only one yellow line in the center of the road.

• •Ms. Stadler said that there are streets which function this way, but she suspected ODOT would not favor that option. Mayor Bobst commented that she had asked Mr. Schiavoni about that possibility and that she did not receive a response. She also asked him what would happen if the City striped the road and then discovered it was not an effective treatment, whether the striping could be modified back to four 10' lanes. Their response was very strong that the City would have to repay the money and future funding would be jeopardized if the City did not act in accordance with federal highway standards as well as those of ODOT. Mr. Bemer said that the photo of Lake Road in Cleveland did not appear to have 12' lanes. Ms. Stadler said that they were measured by Mr. Koran and found to be in compliance. A short discussion followed of the possible configurations and dimensions. Measurements will be checked.

Mr. Gollinger asked about the chicanes. He noted that the eastern gateway appears to be wide enough; installation in the western gateway, however, might require moving curbing. He wondered if it could be done within the existing parameters of the roadway.

• •Ms. Stadler said it could be done with the area available. It may mean moving it slightly east where there are not many driveways. In discussions, people preferred the roundabout at Bradstreet's Landing entrance. In order to do that, it is likely that the driveway will have to be relocated.

Mr. Moran asked if it is possible to change striping once applied, at a later date, e.g. can a 12' center turn lane later be changed to a 10' lane?

• •Ms. Stadler indicated that because it is a state route, it should be coordinated with ODOT. Her opinion was that if it adheres to their standards, it would probably be approved. They would probably object if modifications conflict with their minimum standards.

Mr. Hunt noted that several options for traffic calming had been presented. Assuming that a light will be installed at Elmwood, he asked about the possibility of coordination of signalization. Two of the most significant concerns he has heard are parking and driveway access.

• •Ms. Stadler observed that the existing signal system has the capability to be fully coordinated. This means that traffic signals can be used to control travel speeds. There is a predominant direction to the traffic flow, i.e. eastbound in the morning is much heavier than westbound, and the reverse is true in the evening. The westbound direction in the morning is between 200-300, compared to roughly 1300 eastbound. This means that lights can be coordinated so that when the signal at Elmwood turns green, if cars are driven at the speed limit the whole distance, the signals can be timed so that all signals will be green. The main purpose can be to enforce speed limits through signal timing. It will also create platooning of vehicles which means that the red signals will create gaps so that cars will be able to exit their driveways. Another point is that now vehicles are traveling at a higher rate of speed than they would be able to do with the calmed roadway cross sections. This means not as much distance is required between vehicles as when they travel at higher speeds.



• •Mr. Gollinger confirmed with Ms. Stadler that the traffic signal system could be adjusted to handle that at this time. He also asked if the speed limits must be maintained at their present speeds, or if they can be lowered. Ms. Stadler said that it is the City's decision.

Mr. Hagan thanked Ms. Stadler for her presentation. He invited Council members with further questions before the next public meeting to address them to the Mayor or Ms. Stadler.

As there were no further comments from members of Council, the session was closed by Mr. Hagan at 8:10 p.m.

______________________________ ______________________________

Brian F. Hagan Misao Kurokawa

President of Council Clerk of Council