CITY OF ROCKY RIVER

DECEMBER 4, 2007

Finance Committee

The meeting of the Finance Committee was called to order by the Chairman, Mr. Hurtuk, at 2:00 p.m. in the David J. Cook Council Chambers.

Finance Committee Members Present: Mr. Hurtuk, Mr. Gollinger, Mr. Hagan, Mr. Long

Council members present: Mr. Hunt, Mr. Moran, Mrs. Bartolozzi

Council members-elect: Ms. Arabian, Mr. Furry, Mr. Mylen, Mr. Shepherd

Administration: Mayor Bobst, Mr. Linden, Mr. Thomas, Mr. Patterson, Mr. Winterich,

Chief Wagner, Superintendent Harrington, Chief Flynn, Mrs. Calladine,

Also present: Judge Fitzsimmons, Magistrate Serrat, Mr. Gareau, Ms. Comery

Press: Ms. Macho, Mr. Saylor

Mr. Hurtuk opened the meeting which was called to discuss the 2008 budget. He thanked all for attending and noted that there will be another Finance Committee meeting at 7:00 p.m. on Monday evening preceding the Public Hearing. Mr. Hagan mentioned that he will be unable to be in attendance on that evening.

Mr. Hurtuk explained the procedure for the day's meeting, indicating that directors had been invited to comment on the highlights of their budgets and particularly on major expenditures. He emphasized once more that Council's role is not to set policies, but rather to understand the policies of the Administration. As always, the budget has been prepared from a conservative standpoint concerning revenues and an aggressive nature as to expenditures. It is a work in progress through the year, and except for contractual obligations, very few expenditures will take place unless warranted by revenues.

Mr. Hurtuk called upon Director Michael Patterson of the Recreation Department and Councilwoman Bartolozzi to lead the discussion. Based upon her study, Mrs. Bartolozzi enumerated four budget items that she hoped Mr. Patterson would address:

• •In 2007, $17,000 was appropriated for Elmwood Park, which she presumed was for the cabin's decking. Since it was not done and no funds are appropriated for 2008, she asked him to address it.
• • The $130,000 appropriation for Tri-City Park and the timing of any improvements.
• •In Capital Improvements, she asked about the generator for the Don Umerley Civic

Center at $250,000 and the Zamboni purchase for $60,000, requesting a history of the City's past Zamboni purchases.

• •In revenue for memberships, is $900,000 still a realistic goal or the ideal with another figure more reasonable.

Mr. Patterson commented that the Civic Center opening was the highlight of the year for his department. By this time, he'd hoped to have three or four months of solid experience with operation to report on. Unfortunately, construction delays and pool problems meant that the Fitness Center opened on September 17, and the pool not until the middle of October. At this point, there has been just over six weeks of experience with the entire facility open, but he is very pleased at how things are going. Memberships have been very steady at $2000 to $5000 per day being sold, selling at that rate since they went on sale. This past weekend, almost $10,000 in memberships were sold. Fitness center and pool usage have been very good, and the Kids' Cove has had over 900 people using babysitting services in October. With the pool opening, November should also be very strong.

Improvements have also been made to the ice rink. New dasher boards were installed in August. Mr. Patterson said that the difference in appearance is amazing. Two years ago, bathrooms were redone and last year the entrance was remodeled. Public comment has been very positive. The City owns two Zambonis: the newer is almost 25 years old, and the backup was purchased in 1971. He praised the staff for maintaining both machines, but said that it is time to replace the older machine and use the newer one as a backup. At a recent tournament, neither machine was functioning and delayed the tournament for 30 minutes. Mr. Patterson feels that the purchase of a new Zamboni would be a priority. The next priority at the ice rink will be the HVAC. The heating and ventilating units were replaced in 1988 and will be 20 years old next year. Although no major problems are being experienced, he feels it is time to think about replacing them. This could be a priority for 2009. Responding to a Council question, he estimated the cost at $75,000 to $100,000. Otherwise, the rink is in good condition, as the chillers are being maintained by contract.

There was an increase in attendance over 2006 for the outdoor pool. In 2005, the opening year, attendance was 60,000; in 2006, 52,000 and this past year, up to 56,000. He was pleased because when attendance is up, revenue is up and concession figures, too, are up.

Revenues are down a bit in indoor soccer, due to competition from a sportsplex in North Olmsted. Putting the turf down, however, still makes sense and makes good use of the facility in summer at relatively low cost.

The work at Tri-City Park has been completed. Westlake prepared the specifications and completed the project, accepting reimbursement from Rocky River and Fairview Park. The project included redoing the entrance on Westwood, reconfiguring all parking and adding more spaces.

The deck at Elmwood Cabin remains to be done, and Mr. Patterson said that the $17,000 allotted last year has probably been carried over. He also acknowledged a recent contribution of $2000 from the Junior Women's Club.

To Mrs. Bartolozzi's question about the $900,000 projection, Mr. Patterson does not feel that it is out of the question because December, January and February are typically the busiest months. He said that he is pleased at how everything is going, but he feels that marketing of corporate memberships may increase those numbers which are still low. This will also be the year that fees will be increased for use of the outdoor pool, which is done every other year in February or March.

Of his total budget, Mr. Patterson said that 60% is for staff salaries and benefits, which is typical of recreation departments. There are four new full-time staff members: aquatic manager, fitness manager, maintenance manager and custodial. He praised the programming activities put together by the two managers in their areas, which should help in revenues. To Mrs. Bartolozzi's question of capital improvements, the $250,000 generator would allow the Civic Center to be a shelter in the event of a disaster.

• •Mr. Hurtuk asked if the projections for outdoor pool memberships are meeting expectations. Mr. Patterson responded that memberships went from 1400 before renovations to more than 2000 following. Asked for an estimate of memberships for the Civic Center, Mr. Patterson said he expects more than 4000 and $800,000 in revenues by the end of July.



• •Mr. Gollinger questioned that figure, but Mr. Patterson said that there are good indicators.



• •Asked about selling comprehensive memberships, Mr. Patterson acknowledged that it has been considered, but the overall, it would be quite expensive, so payment plans are being reviewed, such as a monthly debit from residents' checking accounts.



• •Mr. Hurtuk acknowledged that the bond issue will pay for the building, but he expressed concern for ongoing expenses when the newness of the equipment has worn off in five to seven years. He wondered if there is some way to set aside funds for updating equipment. Mr. Patterson agreed, saying that technology is constantly improving and newer equipment is needed to maintain memberships. Mr. Hurtuk noted that bond proceeds were received earlier than expected, and that interest was earned on those funds.



• •Mr. Thomas agreed, saying that there is a five-figure surplus (under $200,000). Mr. Hurtuk asked that the figure appear on monthly summary sheets and recommended that new Council members track those figures and membership figures.

Commissioner David Winterich of the Service Department then came forward. Councilman Gollinger opened by saying that this department does a great deal of heavy work. In reviewing the budget requests, he commented that the figures are stable, compared to past budgets. In expenditures for equipment, he found nothing out of the ordinary to maintain and replace where necessary, which forms the basis for the reliable service this department provides which is critical. He asked the commissioner for a safety and sanitation overview.

Mr. Winterich discussed the proposed purchases for his department:

• •The replacement of scooters has been an ongoing project.
• •The addition of three 29-yard garbage trucks, two 2 ½ ton trucks. These will help with the regular replacement of equipment.
• •Also requested is a truck wash steam cleaning system.
• •A "hot box" is being discussed which will keep asphalt mixtures pliable for longer periods, particularly in winter.
• •Other equipment includes lawn mowers, weedwackers, chain saws, a welding system and another stainless steel salt spreader which is much easier to maintain and will last longer.
• •An air conditioning recovery unit will allow recycling of truck and city vehicle air conditioning units.
• •The Commissioner then listed and explained the use of other equipment, including a concrete buggy which is needed to carry heavy loads to narrow areas where cement trucks cannot go. Because the department must currently rent one when needed, the Commissioner felt that this expense is justified.
• •Commissioner Winterich also pointed out that the Kelly Services account at $30,000 is done each year for part-time services to help with leaves.

Mr. Gollinger commented that the utilization of scooters makes the department more effective.

Mr. Linden added that replacements are still being sought with the possibility of using a Kubota. This vehicle is still being reviewed to be certain it is legal for street use. In the meantime, Service Department mechanics are stripping and rebuilding one of the old scooters. Mr. Linden commented that this is a top priority. His second priority is the construction of a salt barn. He is working with an architect and engineer who are studying foundation problems. In addition, more storage space would be added with this project.

Commissioner Winterich commented that Mr. Reyes and his crews have done an excellent job, and leaf pickup has gone very well this year, with crews making the circuit through the City 1½ to two times per week, and sometimes three. Mr. Linden thanked Council for its support in allowing three 20-yard packers to be purchased for leaf collection. Because cleaning and converting leaf trucks is a lengthy process, this means that the leaf pickup trucks can remain on the job and snow plows will still be ready to go.

The final question raised was on proposed retirements within the department. Mr. Winterich listed several, but said that transition issues are being addressed.

To discuss the budget of the Police Division, Chief Donald Wagner participated in the discussion led by Councilman Moran. For those not familiar with POPAS, Mr. Moran asked the Chief to explain. Chief Wagner responded that it is an acronym for Police On Patrol Arresting Speeders and that the City has participated for the last eight or nine years. This program generates income which can be used to purchase equipment such as motorcycles, radar and lasers which helps to apprehend violators. At present, there is a fairly large surplus

In other expenses, the Chief noted that there has been an 8% increase in salary and benefits because, although no increases in personnel occurred for 20 to 25 years, during the last two or three years, a full time patrolman, a part-time dispatcher, and a second part-time Community Service Officer have been added.

Responding to Mr. Moran's question, the Chief also explained why a high figure ($84,000) has been appropriated for prisoner medical expenses, stating that actual spending may not be that much, but the City is responsible for the medical expenses of any person arrested and jailed. Since very few suspects have health insurance and many have health issues, some drug-related, doctor and medical expenses can be high.

Mr. Moran also questioned capital expenditures and the Chief explained the purchases of vests, walkie-talkies and other replacement equipment. He said that a microfilm reader is being discussed as well as a canine car. At present, a six-year-old Crown Victoria is being used and it is barely adequate. A roomier vehicle is needed for the K-9 unit.

• •Mr. Gollinger confirmed that POPAS funds are restricted to traffic enforcement. He then asked about motorcycle patrols. Chief Wagner explained that they are used particularly on side streets and occasionally on I-90. This City has a more active motorcycle program than any other west side city, and the two units, leased for $150 per month, easily pay for themselves. Mr. Gollinger added that they are excellent for public relations and as a deterrent.



• •Mr. Hurtuk noted that some expenditures are set by contract and cannot be changed. He applauded cooperation with other departments, indicating that police, fire and service areas are good for regionalism. He also thanked the Chief for support of the City's opposition to liquor licenses for gas stations.



• •Mr. Hagan asked about overtime expenses, apart from POPAS. The Chief responded that it comes about primarily for court appearances, SWAT practice, and filling shifts. Very little overtime, perhaps seven or eight times per year, is necessary because of sick leave. However, approximately 100 prisoners per month are booked, and court overtime is dependent upon how many prisoners are booked and how serious the offenses are.

The Chief also explained new technology available, such as a License Plate Reader (LPR) which is attached to the side window of a patrol car and can read license plates in a parking lot, for example. By means of a connection to LEADS, it can let officers know if a car is stolen or wanted.

Mr. Thomas also mentioned that to address prisoner costs, Medical Mutual has agreed to process claims and pay them so that negotiated discounts are realized. The City then reimburses Medical Mutual at the discounted rate. This results in great savings.

Superintendent Jeffrey Harrington of the Wastewater Treatment Plant was next on the agenda for a budget discussion led by Councilman Hunt. Asked about employee compensation, Mr. Harrington turned to the Finance Director who explained that he and Mr. Harrington developed wage and benefit projections including PERS and health insurance. With no change in personnel at the plant, the projections are consistent with cost of living increases. The City will absorb the 14% PERS increase which is included.

Among other concerns, Mr. Harrington addressed the following:

• •The Utility Fund, whose increases are cost-driven and also affected by EPA regulations.
• •Funds for hiring outside sources which must be contracted because WTTP employees are not trained for the specific job, or do not have the special equipment required.
• •This year, a second settled sewage pump will be rebuillt. This pump is used to pump primary treated wastewater to the secondary process and works 24 hours every day. Of the total of four pumps, one was rebuilt in 2007 and the others will be rehabilitated at the rate of one or two per year.
• •A second digester sludge mixer needs to be rebuilt in 2008. One of the four digester mixers was rebuilt in 2007.

Mr. Hunt asked about legal fees and what can be expected over this year. Mr. Harrington responded that next year, the WWTP legal counsel will review all contracts, attend Management Committee meetings and review capital projects, being involved in that review.

Mr. Hunt noted that with rising costs and new EPA regulations, the cost of keeping the plant running is also rising. Mr. Harrington agreed, noting that new rules for landfill regulations mean that the cost for the winter months could rise from $12.98/ton to $37.75/ton, and the City generates 25 tons per day. Fortunately, there will be a two-year delay before this policy is implemented.

Appropriated in this budget are emergency contracts for sludge hauling if it should be necessary during construction projects. Without contracts, emergency rates would prevail and the cost would be much higher.

Also discussed was a new line item account for repayment of a 20-year no interest Ohio Public Works Commission (OPWC) loan for the 2007 completed Trickling Filter (Recycle Pump Replacement). An annual cost of $13,713.60 will be built in for 20 years to repay the zero interest loan.

Mr. Hunt asked about capital projects. Mr. Harrington responded that the current projects are partially funded by OPWC. The original OPWC application in 2005 was for more than

$5 million and only the zero interest loan for $2,315,682 was received to finance six projects. The remaining projects will receive grant and a no-interest loan for the next four projects. Next year's projects will go to bid in June so that construction can begin in July or August.

Mr. Hunt indicated that he sees no problems, and he emphasized the importance of keeping the plant running efficiently.

Mr. Gollinger confirmed that the cost of projects will be shared with other cities who are served by the plant. Mr. Hunt confirmed, saying that the budget was just approved. Mayor Bobst concurred, noting that the WWTP Management Committee is charged with reviewing the budget, which it has done, and, by motion, has recommended it to the City Council.

Mr. Moran opened the dialogue with Chief Christopher Flynn of the Fire Division by asking about air packs, the self-contained breathing apparatus (SCBA). Chief Flynn brought one to show and explained that these units allow fire fighters to carry enough compressed air into a fire to breathe for a half hour at rest or 15 minutes while working. The compressor required to fill the unit must be capable of 6000 psi. Unfortunately, it broke unexpectedly last year and a major expense was thus incurred.

At the same time, the Department was trying to replace half its air packs at a cost of $3000 each. Half of the replacements were purchased last year. Regulatory stumbling blocks have prevented that purchase, and at the suggestion of the Finance Director, the $36,000 was placed into the 2008 budget, and it can come from the 2007 budget if the purchase can be made this year. It will then be eliminated from the 2008 budget. The turnout equipment (heavy coat and pants) were purchased six years ago and are about at the end of their lives. The Chief will apply for FEMA funds for this replacement.

Mr. Moran then asked about the vehicle replacement for an 11-year old van which is used for fire hydrant servicing, investigating carbon monoxide calls, or lockout calls.

Mr. Moran's next question concerned the fire hydrant water fee which appeared to double for 2007. Chief Flynn explained that the City of Cleveland bills the City for the water used and for maintaining hydrants which need repair because of wear and tear ($18 per hydrant); there are 1100 hydrants in the City. One year there was a discrepancy and no payments were made during the year, but twice the amount was paid the following year.

• •Mr. Hurtuk asked if all fire fighters are paramedics. The Chief affirmed that they are, and responded to Mr. Hurtuk's next question that it is not typical. Mr. Hurtuk commented that he hoped the new Council would continue to support the Police and Fire Departments.



• •Mrs. Bartolozzi asked if the $165,000 under Fire Dispatch Center is a payment toward the Central Dispatch at St. John's Hospital. The Chief said that it was. Mr. Hurtuk added that the equipment for that center was purchased with a grant, but operating expenses are shared by member cities. Chief Flynn noted that an adjustment may be made if there are more participants. Mr. Gollinger mentioned that staff has not been reduced because of the dispatch center. The Chief agreed, but noted that Central Dispatch made it possible to leave promptly when called without having to stay on the telephone with the caller.



• •Mr. Linden also noted that the Scott air packs are compatible with those of other cities.

Mr. Moran commented that the large equipment is in good condition. Reviewing fire engine purchases, Chief Flynn responded that the ladder truck was purchased in 1993, the pumper in 1996-7, and another with grant funds in 2005. The Chief also added that wear is spread among three ambulances.

Court representatives, Judge Donna Congeni-Fitzsimmons, Magistrate Kelly Larrick Serrat, Clerk of Courts Gareau and Clerk of Courts-elect Deborah Comery came forward to discuss their budgets with Mr. Long. Judge Fitzsimmons commented that there are many unknowns in the Court budget because of the unusual circumstance of five employees who are being terminated as of December 31, and who will be entitled to unemployment payments and accrued vacation and sick leave payments. Their analysis shows that the accrued leave could total $70,000 to $90,000. If they obtain other employment, there would be no unemployment issue; some may not seek reimbursement for unpaid sick and vacation leave if they are re-employed in the public sector. Answers will not be known for several weeks into the new year. The judge assured all Council members, however, that she will work tirelessly to do what is necessary to keep within the budget being presented today and that the Court will be fiscally conservative and pragmatic to address this potentially large dollar amount. She will work with Judge-elect Hagan to create opportunities for greater efficiency. For example, the probation department will be redesigned with a staff that serves both judges.

• •Mrs. Bartolozzi asked if the five positions are being terminated, or if there will be replacements. Mr. Hagan explained that those positions would be because of the change of administration in the positions of bailiff, deputy bailiff, magistrate, etc. He noted that there will probably be some savings in the difference between the compensation of those individuals leaving and those coming in.

Mr. Long indicated that the Court budget seemed to be consistent with past years, but he asked Magistrate Serrat to comment on the highlights. She pointed out that the budget reflects almost exactly what was budgeted last year except that the Judges have agreed to accept a 1.5% pay increase. As in last year's budget, some salaries were moved to special projects. Based upon the recommendation of the Finance Director, payouts were not reflected in the current budget because the amounts are unknown. If needed, special appropriations can be made. Asked by Mr. Long when figures will be known, Ms. Serrat said that except for unemployment payments, she would expect to know within a month or so.

Mr. Long asked about the $37,000 sick leave for judges. It was determined that it should have read $3700. Mr. Hagan noted that he has been working with Director Bemer and Human Resources Director Whitman to arrange an exit interview for terminated employees so that their benefits can be explained to them. This may give the Court and City an idea of their plans. Some individuals have had lengthy employment in the public sector and may seek further employment in that sector.

Judge Fitzsimmons indicated that there is no time limit on when payouts may be requested. Mr. Thomas concurred, commenting that there is no policy in place on that issue.

• •Mr. Hurtuk confirmed that there are five communities which participate in the municipal court district. If there is a surplus, it remains with the City; if there is a shortfall, all cities share the expense. Typically, Judge Fitzsimmons said, they are under budget, and they feel that will occur this year. It is, however, next year that is unknown. The Judge also stated that for the past two or three years, Director Thomas has been kind enough to have two meetings a year with the Court financial officers to inform them and prepare them for what might happen.



• •Mayor Bobst reminded Council that when Mr. Matty, Special Council for the WWTP presented all terms of the agreement, one concerned the payout of sick time, a topic about which she felt very strongly. She explained that the accumulation of sick time is governed by State law, but not the payout. Therefore, for new hires, consistent with the Service Department agreement going into next year, that payout may be modified so that the liability of having large payouts is controlled.

Mr. Gareau noted that this will be his last budget. In consultation with Clerk of Courts-elect Comery, a revision was made today in the Clerk's budget to increase their employees' salaries by 2.5% to align those salaries more closely with the judges' staff. The Clerk will also receive a 2.8% increase, because it is based upon the salary of the judges. Clerk Gareau indicated that they had also considered the increase rates of City Hall employees in determining their figures.

Mr. Gareau also noted that postage costs have increased in spite of their efforts to cut expenses by using postcards and monitoring envelope size. Rate increases, however, have necessitated a $3,000 increase. The total budget has increased $21,557 which includes the Clerk's new salary. One employee will be leaving and collecting sick leave and that is the Clerk-elect. She may hire a replacement or someone in another capacity, which is in the budget.

Mr. Gareau has also consulted with Mike Bracken regarding the replacement of computers. He has always recommended replacement every three years, but he has extended the period to four years. All funds requested last year have not been used, and some replacement have been budgeted for next year. Mr. Gareau also mentioned that there will be a big carryover in that budget.

Mr. Long asked about the two computer funds, Computer Tech A and Computer Tech B. Mr. Gareau explained that the A fund is for the judges. The clerk's fund is Computer Tech B. The $35,000 entered in Computer Fund A was entered at the request of the judges so that they have the option in case they choose to have a court administrator position. Mr. Gareau further commented that the Computer Tech B fund is larger because it contains the salaries of the computer administrator and staff who work in that department.

To review the budget of Senior Services, Director Carole Calladine came forward for a discussion led by Mr. Hagan. He commented that their budget has been very consistent over the past years.

The largest item is a $79,000 request for van replacement and an additional car. The car is easier for seniors with walkers to enter and leave, and is more economical. The handicap van is also due to be replaced. This van has poor gas mileage and was originally designed to transport multiple wheelchairs at the same time, but no more than one wheelchair passenger is transported at a time for the Senior Center. The proposal is for a regular-sized van which is outfitted to strap down the wheelchair for medical appointments.

Mr. Hagan remarked that the transportation program is second to none in the area. He expressed concern about the difference between the appropriation budget and the revenue budget. Director Calladine noted that while not reflected in the budget, they did receive $92,000 in donations.

In 2006, Mr. Hagan noted that there was a large transfer in 2006, but nothing in 2007, and $300,000 fund transfer for 2008.

• •Mr. Thomas confirmed that some departments doubled their transfers at the end of 2006, and nothing was budgeted for 2007. Those sums have supported those departments throughout this year. In response to Mr. Hagan's other question, he explained that there are departments where an appropriation is requested that is in excess of the projected revenue. It means that fund balances are being spent down, and that is how Senior Center activity is projected. Appropriations are estimated on the high end.



• •Mr. Hagan noted that the entire appropriations budget is increased by only 2%. He asked the question to answer concerns residents may have.

Director Calladine distributed and explained her budget presentation which outlined needs and accomplishments in the following areas:

• •social work, which encompasses outreach, clinic days, flu shots, caregivers, and more.
• •transportation, with 1000+ registered riders and 8000 trips
• •Senior Center Gathering Place, which is revenue generating (gift shop, deli lunch, trips, computer lab, etc)
• •accomplishments, including installation of carpeting, phase 2 & 3 of the garden, equipment needs and the Quill
• •requests included gift shop carpeting, auditorium updates, furniture/furnishings and the most important, a wheelchair van and car

Mr. Gollinger commented that he was amazed by the numbers of volunteers at the Volunteer Luncheon. He commended the leadership and staff on generating the interest and enthusiasm on the part of the members of the senior community who volunteer their time. If the City had to pay for the hours donated, a significantly different budget would be presented. Director Calladine agreed, saying that they could not run the Center without the volunteers.

Mr. Moran echoed Mr. Gollinger's sentiments, saying that it is a great part of the community which keeps people moving in and staying.

Mr. Hurtuk indicated that Capital Equipment and Projects would conclude today's meeting. He also called a second meeting for Monday, December 10 at 7:00 p.m. before the Public Hearing and the Legislative Meeting.

Mr. Long turned to Safety-Service Director Jim Linden for a discussion of Equipment and Capital Improvements.

Mr. Linden discussed Capital Improvements:

• •Most important is the Valley View Sewer Project, which is under study now because of its impact on both Rocky River and Lakewood. Materials are being gathered to present to DOPWIC (District One Public Works Integrating Committee) which could potentially approve a loan to facilitate the project.
• •The Elmwood Sewer Project has been long overdue and it is hoped that it can be done this year.
• •Salt Barn has been discussed. The Quiet Zone has also been discussed, and funds have been set aside in case there are needs this year.
• •Yacht Club/Riverdale Engineering is ongoing. The widening of Riverdale will be the first part of the project.
• •Lake Road Professional Services, which is the engineering, and the Lake Road Reconstruction which is the repaving, restriping, sanitary sewers between Linda Street and Falmouth Drive.

In Annual Programs:

• •Emergency Sewer Repairs may be necessary in case of sewer collapse so that repairs can be made within 24 hours and the street can be paved. It may be needed as the City does more televising and could find more problems around the City.
• •Crack Sealing streets will prolong their lives for about 10 years because it keeps out the water which freezes in the winter.
• •Sewer Televising & Dye Testing will be a large program this year. The 21" main artery sewer from Wooster to the WWTP is currently being televised. Mr. Long confirmed that this does not include any residential areas. This main is being checked for any problems which need to be repaired before continuing with the remainder of the system.
• •Street Repaving - Contractors will involve Cottonwood, Gasser and Westway. These are the only streets scheduled for this year. Mr. Linden indicated that a water line must be replaced on Cottonwood and another on Gasser needs relining. He reiterated the City's policy that it does not make sense to repave a street with a water line which needs repair. For Westway, the County Board will review the City's information. When approved, it will sent to bid.
• •Sidewalk Replacement Program will include some aprons on Kings Post which was built without curb cuts
• •Civic Center Storage Building will be used for storage of gasoline due to an EPA regulation which prohibits the storage of gasoline and oil in public buildings.

Mr. Long asked about a line item on railroad crossings which has no funding. The Mayor explained that was an old account which was used to install rubber crossings.

Mr. Linden then reviewed proposed equipment purchases, noting that most were discussed by Directors earlier in the meeting. He added the following information:

• •Cars for the Building Department were formerly used police cars, but that was ineffective, so they are now being supplied with a Ford Focus which is economical to run.
• •A one-ton truck with a standard transmission will be replaced with a truck equipped with an automatic transmission so that everyone can drive it.
• •Twenty-yard trucks are used for leaves so that other trucks can be kept off the road. The 29-yard packer is being purchased because of the bridge law which restricts the weight of vehicles. At one time, 25 tons could be taken to a landfill; at present, only 12 tons can be carried because of this law. Now rear axle weights will necessitate the purchase of drop axles so that at least 12 tons can be transported.
• •Sanding area on the Service Garage because the air handler, which is supposed to be indoors, has been outside since 1996. This would allow vehicles to be sandblasted and painted to keep them in good condition and extend their lives, particularly the salt trucks and the beds on the scooters.

Mr. Linden concluded by thanking Council for approving equipment purchases which makes leaf collection much more efficient and allows the crews to do such a good job. He also thanked the Mayor for the second ambulance which has been very helpful.

Mr. Moran asked about last year's appropriations for Cottonwood and Gasser. Mr. Linden explained that those streets were not done last year, and these funds are a carryover from last year's budget.

Mr. Moran also noticed that the salt barn was budgeted at $100,000 last year and for $200,000 this year. He asked if this salt barn will be larger. Mr. Linden explained that the increase is due to the condition of the ground where it will be built which requires a stable foundation. It will be a garage-type facility.

Mr. Hunt asked about the Crack Sealing Program and wondered how comprehensive the program is and how streets are chosen. Mr. Linden responded that crack sealing is done on a priority basis. If the County paves a street, the streets are inspected and, if necessary, cracks are sealed the following year because maintenance is the City's responsibility and crack sealing prolongs the life of the paving.

Mr. Gollinger asked for clarification on the Valley View project. Mr. Linden and the Mayor explained that several plans were considered and the one selected is the most cost effective and efficient. The elimination of infiltration in the City of Rocky River and the flowing by gravity to the Lakewood WWTP will be the most cost-effective solution to the problem.

Mr. Hurtuk expressed his appreciation to members of Council who spent a great deal of time on their sections. He also commented that it is the residents who pay income tax and property tax who make improvements possible. Council's charge is to spend those dollars prudently. He also commented on the rich experience of the directors and commissioners and urged Members of Council to engage the directors in conversation to find out their priorities.

The Finance Committee will convene next Monday at 7:00 in a session expected to end at approximately 7:45.

There was no further discussion from members of Council, and the meeting was adjourned at 5:00 p.m.

_______________________________ _______________________________

Brian A. Hurtuk, Chairman Misao Kurokawa

Finance Committee Clerk of Council